Initial meeting flyer 

Creation of the Beech Park Residents Association - Open Meeting Invitation

"Building a Better Community Together"

Event Details

📅 Date:Tuesday 5th May

⏰ Time:7:30 PM – 9:00 PM

📍 Location: Foxrock Parish Hall

Why Should You Attend?

We are gathering to discuss the future of our area and how we can work together to improve our local area and community. Your voice is essential in shaping the priorities of the Beech Park Residents Association.

Further Information

🌐 Website: www.beechparkra.ie

Help & support required

2 residents to act as meeting note takers that arrive 30 mins ahead of meeting 

Any residents that would like to propose themseles as commitee members or officers to arrive 30 mins ahead of meeting

Any residents that would like to help in the preperation of the hall, putting out the chairs and handing out meeting agenda's etc to  arrive 30 mins ahead of meeting 

Get in Touch

📧 Email: beechparkra@gmail.com

📱 Phone: [086 853 7809]

🌐 Website: www.beechparkra.ie

Initial meeting agenda & slide presentation (5th May 2026)

1. Welcome and Introductions.

2. Guest Speaker 

3. Priorities / concerns within the area taken from the floor 

4. Moition that a residents association be formed and the house holds within the remit of the residents association, circa 600 house holds

5.  The aggreement of a residents association name, proposed name Beech Park residents association 

6. Discuss initial aims and objectives of the residents association.

7. Discuss how a residents association could be funded, if there is a requirement for an annual residents association membership fee and what if any an annual fee may be.

8. Agree a residents draft association constitution, propsed the DLRCC residents association draft constitution 

9. Election of an initial residents association group of representatives, that will then form the commitee and officer positions of the residents association 

10. Registration of the residents association with the the Public Participation Network https://www.dlrppn.ie/

11. Implementation of Public Liability Insurance for the residents association

Once these actions are completed a second community meeting would beed to be called to formalise the residents association, formally elect the commitee members and officers, Identify membership numbers & social media channels etc, verify formal registration with the PPN, the implementation of Public Liability Insurance and the short term goals of the residents association moving forward 

Note: it is imperative that commitee  members or officers have a diverse age range, gender and experience & skill set. Some prefered skills would be within construction areas, land management/gardening, accounting or administration, social services/youth  & OAP support, regulatory/compliance/law. 

If you would like to put yourself forward I would appreciate if we could have a quick chat ahead of the initial meeting as taking up a position should not be taken lightly. 

Beech Park Residents Association

Minutes of Initial Community Meeting (5th May 2026)

1. Chairing of Meeting

The initial community meeting was chaired by Councillor Conor Dowling, with Myles Gallagher, an area resident, acting as Vice-Chair for the meeting.

2. Purpose of Meeting

The purpose of the meeting was to discuss the proposed formation of a residents’ association for the Beech Park area, to consider initial governance matters, and to agree next steps.

3. Voting Items

There were 15 voting items proposed as part of the meeting agenda.

Of these:

• 7 motions were approved; and

• 8 motions were deferred for consideration at a further community meeting.

4. Motions Approved

The following motions were passed:

1. Formation of a Residents’ Association

The meeting approved the formation of a residents’ association for the area.

2. Name of the Residents’ Association

The name “Beech Park Residents Association” was approved.

3. Annual Membership Fee

An annual membership fee of €25 per year was approved.

4. Election of Chairperson

The meeting approved the election of a Chairperson.

Myles Gallagher was elected as Chairperson.

5. Election of Committee Members

Three additional residents were elected as committee members.

5. Motions Deferred

The following matters were deferred for consideration at a further community meeting:

• Election of a Vice-Chairperson;

• Election of a Treasurer;

• Election of a Secretary; and

• Election of five additional committee members.

6. Discussion and Points Raised from the Floor

A number of points were raised by attendees during the meeting, including:

• the benefits and purpose of a residents’ association;

• the importance of ensuring all residents in the area are made aware of the initiative;

• proposed communication methods, including both social media and non-social media options;

• the proposed annual membership fee;

• how to encourage residents to participate and become members;

• the need to define the short-term priorities of the association; and

• practical next steps following the initial meeting.

7. Proposed Next Steps: Next 60–90 Days

The following next steps were identified:

1. Update the website with the meeting minutes.

2. Call an initial meeting of the newly elected committee.

3. Identify how best to communicate the formation of the association to residents across the whole area.

4. Define the “value proposition” for residents, including why residents should participate and become members.

5. Register with the DLR Public Participation Network / DLRPPN.

6. Apply for public liability insurance.

7. Set up a bank account for the association.

8. Define a mechanism for residents to pay their annual membership fee.

9. Agree social media and non-social media communication methods.

10. Define a short-term set of priorities for the association.

11. Call a second community meeting to elect the remaining committee members whose election was deferred.

12. Agree and vote on an updated residents’ association constitution.

13. Define and present a set of short-term goals to members of the residents’ association.

8. Acknowledgements

The meeting thanked all attendees for their participation and engagement.

The meeting also acknowledged and thanked Councillor Conor Dowling for his support in chairing and facilitating the initial community meeting.